Council Minutes - 7/01/10

Briar Hill Junior School
Council Meeting Minutes – January 7, 2010

Attendance:
Mary Whittaker, Principal
Paul Dover, Treasurer
Julie McFayden, Secretary
Lynn Cover, Education Assistant Support Staff
Tyler Steel
Dorothy Steel
Bernadette Ryan-Phillips


Welcome - meeting started with a report from Lynn Cover.

Lynn and Trina sat in on the ARC break out group with the West Prep parents.She was very encouraged by their attitude. They talked openly and are in support of keeping Briar Hill open. They see it making more sense to close Fairbank. Closing our school has more impact on our community. Suggest making us k-6 and Fairbank Memo K-8. A contact address of a parent was passed on to us by Lynn. Most were parents and there was one teacher from West Prep.Mary talked about development of programs in collaboration with Fairbank Seniors Centre.

• Minutes from the previous meeting were reviewed and approved.

• Treasurer’s report – Paul apologized for not having a report this evening. He had problems generating the report. He will forward the numbers via email to Julie.

• Principal’s report – Mary has a meeting next week with Don MacKenzie re photographs for next year. He currently does Fairbank Memo, John Wanless and a number of other schools. He will bring a package.She also spoke with Life Touch who have done our pictures in the past. Mary circulated a package for parents to browse through. They provide an option to change the background in photos. She can suggest they come to our next meeting to present to parents. They do not have a birthday bookmark like what Edge Imaging now provides. We get a 10% rebate on all sales.Parents agreed to the presentation. We also discussed setting the photo shoot earlier in the school year, however Mary expressed a concern about the monetary burden that may be placed on parents so early in the school year. Mary will follow up re the banner from Edge Imaging.

• Mary was in touch with Dwight – the DJ for the Dance-a-thon. It will be $150, fun fair will cost $300. Bernadette advised that we should have a credit with him. Mary tentatively booked him for June 3th. Mary says she will ensure he will provide age appropriate songs. Dance-a-thon is booked for February 19th. Parents agreed to use him for both events.

• Business from the Minutes – Mary asked Paul to provide the cheque for $2,000 for the snack program.

• Uniform shirts – long sleeved order is still outstanding. Mary has not been able to connect with Leslie to determine status. Mary will continue to follow up.

• There is a ward meeting next Tuesday at John Wanless School if anyone is interested. A reminder will be sent home for parents.

• Next pizza day – January 18th. Mary indicated she will most likely need volunteers since Leslie has not been available. February 22nd would be the next pizza lunch.

• Next meeting – Tuesday February 23rd.Fun Fair – Bernadette reminded us that we need to start sending out the letters from now. Mary has identified a couple of parents who she feels would be willing to assist with the arrangements.